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| Thank you for Shelter 2010!
Our St. Francis community hosted the Shelter Association’s Rotating Homeless Shelter from March 15th to March 22nd., 2010. About 15 homeless men stayed in our gymnasium each evening. Almost 60 adults and high school students supported the shelter. Their service included driving the men to and from the Delonis Center each day, providing snacks and beverages as well as serving food and drinks to the men each evening. Adults also served as members of host teams staying overnight in the gym. St. Francis School participated in the shelter program through an ambitious service project, initiated by our 5th graders and led by their teachers. Every 5th grade student assembled a container of personal care items, snacks and a note of encouragement for delivery by our host teams to each overnight guest. Additionally, the 5th grade collected personal care items from all St. Francis students. These items were donated to the Delonis Center in support of their ongoing work for the homeless. Thank you to all the students and volunteers who made this week possible! Lucas Arias, Susana Arias, Joe Arozarena, Bob Berarducci,
Jim Birchler, Herb Black, Judy Bruen, Bob Conlin, Katy Derezinski, Roy
Deutschmann, Ruthann Distler, Patti Dobbs, Tom DuRussel-Weston, Michelle
Eiden, Ann Gevock, Jill Granger, Jim Hayes,
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| Thanks for the Shelter - February
23-March 2, 2009:
We are grateful for the Shelter Association & the 20, or so, homeless men, who spent time with us during the past week while we stayed in the St. Francis Gym. Special thanks to our coordinators: Steve Lavender, Kary Esper & Doug White, as well as, the special support from Sara Uytingco. And, thanks to the more than 67
volunteers who made this week possible:
Also: Kristyn Huige, Raquel Notz, Mark Ten Brink,
Chris Kempton & The St. Francis Custodians.
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| Thanks for the Shelter -
February
25-March 3, 2008:
We are grateful for the Shelter Association & our 25 homeless men that we were able to spend time getting to know during the week in February while we stayed in the St. Francis Gym. Special thanks to our coordinators: Sara Uytingco, Kary Esper & Doug White . And, thanks to the more than 61 volunteers who made this week possible: Amy, Joe Arozarena, Bob Beraducci, Jim Birchler, Herb Black, Steve Black, Christopher Bobryk, Mark Ten Brink, Peter DeChants, Mark and Sue Delonis, Patti Dobbs, Kary Esper, Bob Ferris, Caitlin Hirsch, Paul Hoffrichter, Marty Javornisky, Jeff, Mary Kalu, Chris Kempton, Alicia and Craig Kreger, Florence Kruzas, Bill Lacroix, Bill Langowski, James Lee, Julie Leonard, Scott Madden, Joe Mantle, Matt, Deb Melican, Liz and Ian Miklos, Shannon Marie Molaroni, Jason Morda, Tracy Nagy, Mark Oberdoester, Paul Peterson, Kevin Pitcher, Ryan Purcell, Reid, Christoph Sandouno, Ellery, Kimm, Mason, Matilyn, and Michael Sarosi, Ed Scott, John Shaheen, Steve Tobey, Victoria Turner, Frank Urban, Gerry and Sara Uytingco, Tom and Mary Wakefield, Jeff Wawrzasek, Doug White, Scott Wright, Sharon Wright, Albert Zangrilli, and David Ziemba. |
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Thanks for the Shelter - February 19-26, 2007. We are grateful for the Shelter Association & our 25 homeless men that we were able to spend time getting to know during the week in February while we stayed in the St. Francis Gym. Special thanks to our coordinators: Sara Uytingco, Neil Mueller, & Ronny-Veronica O'Brien. And, thanks to the more than 88 volunteers who made this week possible: Julie Allison-Conlin, Timothy Atkinson, Richard Badics, Robert Berarducci, Patricia Biggs, Jim Birchler, Herbert Black, Lisa Bozzi, Robert Conlin, Peter DeChants, Richard Dehn, M. Susan Delonis, Jack Distler, Ruthann Distler, Patricia Dobbs, John Dolson, Benjamin Durham, Joyce Durham, Karly Esper, Robert Ferris, Lisa Filipe, James Hayes, Paul Hoffrichter, Kristyn Huige, Donna Huntsman, Kevin Huntsman, Marty Javornisky, Ann Marie Jensen, Robert Jones, Brian Kelley, Claire Kelley, Lisa Kelley, Chris Kempton, Alicia Kreger, Craig Kreger, Maria Kreger, Florence Kruzas, Bill LaCroix, Julie Lavender, Laura Lavender, Stephen Lavender, James Lee, Sung Lee, Jacqueline Lipski, Leo MacNeil, Diane Martis, Nathan Martis, Debra Melican, David Mengebier, Kate Mengebier, Lindsay Mengebier, Molly Mengebier, Elizabeth Mikols, Ian Mikols, Magdalena Moritz, Neil Mueller, Tracy Nagy, Veronica O'Brien, Deborah Oberdoerster, Carl Opp, Celia Ozminkowski, Dan Paulus, Paul Peterson, Kerry Peterson, Richie Peterson, Diane Purcell, Jon Re, Lisa Salowich, Edward Scott, John Shaheen, Michael Spath, Rene Stamm, Lynn Stella, Mark Ten Brink, Stephen Tobey, Sara Uytingco, Bryan Wagoner, Catherine Wagoner, Mary Wakefield, Jeff Wawrzaszek, Doug White, Deanna Williams, Bernard Wisner, Carol Wisner, Marybeth Worcheck, Sharon Wright, Alex Wunderlich, Caroline Wunderlich, & David Ziemba. Also: Elena Camara, Chuck Clifton, Bob Deranek, Danette Forys, Ethan Forys, Stan Harrison, Joe Mantle; Colette Tabacch, Frank A Urban, & Al Zangrilli. |
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 St.
Francis Parish Home |
Position Description & To-Do-Checklist
for hosting the homeless at the
St. Franics of Assisi School Gym
for the Shelter Association of Washtenaw County
Rotating Shelter - Winter
(Normally one week in February)
(For Actual Dates Click Here)
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Before you begin, please read over the online sign-up form for the shelter program. Please help the Parish Social Ministry Director, Scott Wright, with proof reading it & keeping it up-to-date.
Publicize the need for coordinators. One overall coordinator person must keep track of the details of who & what is already committed or needed.
"Sign-ups" are e-mailed to all coordinators through the web page. Decide who is responsible to pay attention to each area of coordination to respond to the sign-ups & any questions that may arise from participants. The volunteers that sign-up are told, "We will contact you soon to discuss our upcoming plans." All sign-up sheets that are returned to the office by fax and/or in the collection basket at St. Francis are given to an evening receptionist to be typed into the Web form sign-up, which is automatically submitted to the e-mail addresses of the persons responsible.
During the Summer (about 7 months before the shelter program)
Communication with the Shelter Association & other
St. Francis Parish & School staff will establish a date.
Reserve
the gym
(Sleep in the School Gym?
or in a warmer place like the School Music Room or Corridor??)
from 8:15PM - 7:00AM beginning on the Monday
evening every day until the Monday morning a week later.
Several Weeks Before the Shelter Beginning Date
Contact the Shelter Association - The Delonis
Center:
(734-662-2829ext.224)
the volunteer coordinator at the shelter.
Our Rotating Shelter contact person for
the week will be here M-F & Sat - Sun .
Coordinate the Volunteers: Before and during the shelter we have one person to be responsible for sheduling volunteers for each one of these areas: 1) Drivers; 2a) Set Up/Servers; & 2b) Snack Providers; 3) Over Night Hosts & Overall Coordinator. The following links are charts for scheduling -- (in Excel format) shelterhostschedule.xls ; -- (in Excel format) shelterdriversschedule.xls ; -- (in Excel format) sheltersnackschedule.xls ; -- (in Word format) shelterschedulingchart.doc ; -- .
Just Before the Shelter Beginning Date
- Signs must be posted to welcome our guests & to inform staff & others about the shelter program. These signs (here in Word format) are already printed and laminated in the Parish Social Minstry Office file cabinet under "Shelter".
- Shelter Bedding Drop-off: The Rotating Shelter contact person will call us on Friday (a week before the shelter week starts) to confirm that the shelter can drop off the bedding on Monday.
Overall Coordinator (One needed):
- Arrive at 7:30PM get envelope and keys from Parish Office kitchen.
- Please make sure that you Unlock the Front Gym Door for our homeless guests & volunteers to enter through when they arrive at about 7:45PM - 8:00PM.
- Meet volunteers and make sure all have arrived.
- Brief volunteers on their jobs.
- Identify a leader for the overnight.
- Give the keys and envelop to the overnight leader. Brief him/her on the job.
- Deal with any problems as they come up.
- When all volunteers for the night are present, go home.
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2010-03-12 posted
Evening Drivers - St. Francis Homeless Shelter
Dear Evening Drivers, Shelter Week is next week! Before getting into the details, let me again thank each of you for your support of the men and the St. Francis Homeless Shelter. This could not happen without you and, on behalf of our guests, thank you for all your help. The Schedule: Here's the schedule as of this afternoon. It's thin in a number of areas but I'm continuing to contact potential drivers. If there's anything unexpected in the schedule please let me know! The number in ( ) after your name is the number of available seats I'm expecting in your vehicle. We are expecting anywhere from 18 to 25 men at the St. Francis shelter. Monday, ___ PM driver#1 (4), ___ PM driver#2 (10) - TOTAL OF 14 Tuesday, ___ PM driver#1 (4), - TOTAL OF 4 Wednesday, ___ PM driver#1 (3), ___ PM driver#2 (4) - TOTAL OF 7 Thursday, ___ PM driver#1 (3), ___ PM driver#2 (3) - TOTAL OF 6 Friday, ___ PM driver#1 (4), ___ PM driver#2 (3) - TOTAL OF 7 Saturday, ___ PM driver#1 (4), ___ PM driver#2 (10) - TOTAL OF 14 Sunday, ___ PM driver#1 (4), ___ PM driver#2 (10) - TOTAL OF 14 The Details: A) Evening drivers are to arrive at the Delonis Center/Ann Arbor Shelter Association at 8:00pm. The address is 312 West Huron in Ann Arbor. A Google map and turn by turn directions for the trip to St. Francis are included as an attachment to this note. B) Drive the men to the St. Francis gym for the overnight stay. After taking the men to St. Francis you have completed your evening shelter service. C) Please ask all your passengers to wear their seat belts. D) Smoking is not permitted in any St. Francis building. The men will be allowed to smoke outside the gym door. The no smoking rule in effect at St. Francis also pertains to your vehicle. If you are a smoker however and normally smoke inside your vehicle, the decision to allow smoking while in transit to St. Francis is yours. I hope I've answered all the major questions about evening driving. If I've forgotten or misstated something please get back to me so we can get it corrected. You have my most sincere appreciation for everything you do in support of our guests during shelter week. Keep these men and all the homeless in your prayers as you prepare for their arrival. Steve Lavender |
Overnight Leader (One needed):
- Arrive between 8:30PM-9PM
- Get the keys and envelop from Coordinator.
- Organize shifts to keep one person awake at all times.
- Turn off the lights at 10:00.
- Lights on at 6:00 – Make sure everybody is awake.
- Boil water for coffee.
- Meet AM drivers and insure all clients get transported to St. Andrews.
- Bring food for the evening (finger food, sandwich, etc.) to the parish office kitchen. This should include paper plates, utensils, and cups.
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2010-03-11 posted:
Snack, Food & Beverage Providers - St. Francis Homeless Shelter
Dear Snack Providers, Shelter Week is almost here! Before getting into the details, let me again thank each of you for your support of the men and the St. Francis Homeless Shelter. This could not happen without you and, on behalf of our guests, thank you for all your help. The schedule: Here's the schedule as of today. If there's anything unexpected in the schedule, please let me know! Monday, _____________
If you're sharing a date with someone, please make contact with the other person(s) to be sure we don't end up with 47 sandwiches for that evening! I'll forward notes to those sharing dates with appropriate contact information. The details: A) Your snack may be delivered to St. Francis in 2 ways:
B) If you're delivering any snack item in a bowl, pot or container that needs to find its way back to you, PLEASE label that container with your name! We'll accumulate lots of containers during the week and it would be nice to know if they should be retained for pickup by their owner. Recyclable pans and containers would be great if at all possible. C) If your food/snack requires a bowl or plate, could you bring paper plates/bowls and appropriate utensils? In my book, items such as cookies, brownies, sandwiches and the like are easily handled with a napkin and do not require paper plates. D) That leaves us with recommendations for the type of snack. We are expecting 20-25 men each night. I had forwarded suggestions to most of you in an earlier note confirming your sign-up. The parish guidelines for snacks simply say "finger food, sandwich, etc.". Remember that the men will have completed their dinner less than an hour before arriving at St. Francis. Our mission is to provide hospitality and the "finger food" mentioned in the parish guidelines is one way of supporting that mission. Expanding on the parish guidelines, I believe sandwiches (turkey, ham, other?), individual sized bags of chips, nuts or pretzels, pieces of cheese, fresh fruit such as apples or bananas, cookies, brownies, muffins are directionally the kinds of items we should provide. We'll also have coffee, tea and juice. This is by no means an all inclusive list but demonstrates the spirit of our intent. As of today, the forecast predicts continued above normal temperatures through next week. Things can change but if that holds, items such as soup may lose some of the appeal they have in colder weather. E) I have asked several of you to bring coffee, juice, tea, coffee creamer and other beverage related items in support of the shelter. If I haven't contacted you with a specific request for help with beverages, please plan to bring some assortment of the "solid" foods described above. We'll monitor beverage consumption as the week progresses and will make changes as needed. Some beverage plans are still to be finalized and we'll handle those plans as they develop. F) Finally, there have been times when some of the men might express a desire for a specific food item. Maybe it's a peanut butter & jelly sandwich or a different kind of juice in the morning. Maybe we'll find someone has an allergy issue with certain foods and could use some additional help. I would like to be able to communicate such a desire to those providing snacks later in the week. If it's something we can reasonably provide I'd like to be able to honor those requests. I'll be in contact with you as is appropriate. I hope I've addressed all your snack related questions but it's quite likely I've omitted something. Please reply with any questions or concerns you might have. You have my most sincere appreciation for everything you do in support of our guests during shelter week. Keep these men and all the homeless in your prayers as you prepare for their arrival. Steve Lavender |
Food Server (Two to three needed):
- Arrive 7:30PM.
- Set up food and boil water for coffee.
- Mingle with clients.
- At 9:30PM, clean up and return extra food to parish office kitchen.
- Arrive between 8:30PM-9PM
- Arrive 9:30 or (preferably) sooner.
- At 10:00 lights out, turn heat on as needed.
- Remain awake for one shift making sure no client leaves the building.
- Sleep when not on duty.
- Assist with cleanup next morning. (Put chairs away.)
Shifts: 10-1AM Lights out at
10PM, Put away coffee.
1-4AM Stay Alert!
4-7AM Lights on at 6AM. Start coffee at 5-5:30AM
Men must be ready for 7AM pick-up.
Host must dust mop and put
away chairs taken out by men.
Doors that need to be locked:
Gym Main doors
Gym Office
Gym Boys Locker Room
Religious Office
PAC Office Door that connects to School
Gym Gate Door (Only during the weekend.)
Overnight (three needed):
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2010-03-12 posted:
Overnight Hosts - St. Francis Homeless Shelter
Dear Overnight Hosts, Shelter Week begins next Monday! Before getting into the details, let me again thank each of you for your support of the men and the St. Francis Homeless Shelter. This could not happen without you and, on behalf of our guests, thank you for all your help. The schedule: Here's the schedule as of today. If there's anything unexpected in the schedule please let me know! Monday, _____________
The details: A) Please plan on arriving at the St. Francis gym between 8:30pm and 9:00pm on your assigned evening. We'll socialize, snack and cleanup between 9 and 10. "Lights out" occurs at 10pm. B) The overnight hours will be divided into 3 roughly equal segments. Each host will be awake and "on duty" in the gym office during their shift. A good book will help during your on duty time. While off duty, the hosts will sleep in the religious education office. Bring a sleeping bag or some other appropriate bedding for your hours of sleep. C) We cannot and should not use any of the computers in the school/gym area. Please handle any work or personal issues requiring computer access during a time before or after your night as a host. D) We have "lights on" at 6:00am each day so the men can begin their preparations to leave St. Francis by 7:00am. You are free to leave the shelter at any time after 6:00am. The shelter has a rule saying none of the men can leave the building after 10:00pm, even to go outside for a cigarette. If they leave the building they cannot return. I believe the hosts should live by this same rule. Obviously the rule would be suspended in any emergency situation. E) While not required, I've found that a small flashlight can help navigate during the overnight hours. I hope I've answered all the major questions about serving as an overnight host. If I've forgotten or misstated something please get back to me so we can get it corrected. You have my most sincere appreciation for everything you do in support of our guests during shelter week. Keep these men and all the homeless in your prayers as you prepare for their arrival. Steve Lavender |
AM Driver (three or four needed):
- Arrive at St. Francis gym at 7:00AM sharp.
- Drive the men to the Shelter Association - The Delonis Center [312 W. Huron] for breakfast at 7AM. (Or, to the St. Andrew Episcopal Church Breakfast Program, 306 North Division Street.)
- Return to St. Francis gym to make sure no clients left behind
(NO NEED TO DO Laundry any more after the week because the shelter has a facility and they will do it.) Questions, contact the shelter (662-2829ext.224).
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St. Francis of Assisi Catholic Church, Parish Social
Ministry Office,
2150 Frieze Ave., Ann Arbor, MI 48104
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St.
Francis Parish Home |